Privacy Policy
How Vic Farm - Private Members Club collects, uses and protects your personal information.
This Privacy Policy explains how Vic Farm - Private Members Club ("we", "us" or "our"), located at 36 Grafton Close, Wellingborough, NN8 5WA, collects, uses and protects the personal data you provide when using our website or contacting us. We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
We may collect the following personal information:
- Name, email address and phone number when you contact us or submit an enquiry form
- Event details when you submit a venue hire or catering enquiry
- Membership details when you join the club
- Technical data such as IP address, browser type and pages visited, collected automatically via cookies
2. How We Use Your Information
We use your personal information to:
- Respond to your enquiries and provide the services you have requested
- Manage your membership and process payments
- Send you information about events, offers and club news where you have given consent
- Improve our website and services
- Comply with our legal obligations
3. Legal Basis for Processing
We process your personal data on the following legal bases: your consent, the performance of a contract, compliance with a legal obligation, and our legitimate interests in operating and improving our club and services.
4. Data Sharing
We do not sell your personal data to third parties. We may share your information with trusted service providers who assist us in operating our website and delivering our services (such as payment processors and email providers), who are bound by confidentiality agreements. We may also disclose your information where required by law.
5. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Membership records are retained for the duration of your membership and for a reasonable period thereafter.
6. Your Rights
Under UK GDPR you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing of your data
- Withdraw consent at any time where processing is based on consent
- Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk
7. Cookies
Our website uses cookies to improve your browsing experience. Please see our Cookie Policy for full details.
8. Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or destruction.
9. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at:
Vic Farm - Private Members Club
36 Grafton Close, Wellingborough, NN8 5WA
Email: info@vfca.co.uk
Tel: 01933 401850
Last updated: May 2026